Classified Incentive Awards Announced

By , December 16, 2011 12:51 pm

The College has authorized a one- time, non-base building 3% incentive award to Classified employees who received a performance rating of 2 (meeting expectations) or 3 (exceeding expectations) during the 2010-2011 performance management cycle. This incentive award is equal to 3% of the eligible employee’s annual base salary as of May 1, 2011 and will be paid in one lump sum payment on the December 30th pay date.

I am a current employee who was in a regular (not temporary), classified position (full or part-time) on April 1, 2011. Will I receive the incentive award?

Yes, as long as you received a performance rating of 2 (meeting expectations) or 3 (exceeding expectations) during the 2010-2011 performance management cycle.

I am a current employee who was hired on or after April 1, 2011. Will I receive the incentive award?

No. The incentive award is to reward classified staff who received a performance rating of 2 or 3 during the 2010-2011 performance cycle.

 What is a one-time, non-base building incentive award?

This is a one-time payment that will not change your current, ongoing monthly base salary. It will increase your pay for this one month only.

 How will the 3% incentive award be calculated?

It will be calculated based on the regular annual base salary you were earning on May 1, 2011.

 I have two part-time positions. How will my 3% incentive award be calculated?

It will be calculated based on each of the base salary amounts you were earning on May 1, 2011.

 I’ve done some supplemental work, or I am currently working with an M.O.U which pays me more than my base salary. How will my 3% incentive award be calculated?

It will be calculated based on the regular annual base salary you were earning on May 1, 2011. Amounts paid for supplemental work, or under the MOU will not be considered for this incentive award.

 I have been promoted or changed my FTE status since May 1st. Will my new salary be considered in the calculation of the incentive award?

No. The incentive award will be 3% of your annual base salary on May 1, 2011.

 Will the dollar amount from my incentive award be taxed?

Yes. It will be taxed according to your current W4 elections.

 Will the dollar amount from my incentive award count toward my PERA earnings?

Yes. The College will withhold the appropriate amount from your award to submit to PERA; and, the College will make its appropriate contribution to PERA on your behalf.

Meeting Minutes for 12/1/2011

By , December 1, 2011 9:47 pm

In attendance: Barb Powers, Dana Shinn, Fabio Wen, Yujean Shockley, Dawn Widen, Connie Rauen, Darren Mathews and Trish Grogan

I. Blog Update:  Blog was initiated on 11/16/2011 and information and the link was sent out to all Classified    Staff via email

  • Barb suggested the blog should have a “cyber suggestion box” and Dana said she would check into the possibilities of that.
  • Dawn passed on the suggestion that classified employees would like to see more specific detail on topics like the possible incentive bonus and Darren commented that when it was possible, he would do so and it was decided that if it was not possible to provide specific detail, a comment would be made to that effect to keep the transparency.
  • It was agreed that there would be another meeting set up in EBH040 to train Panel members on how to use the blog with Dana and Fabio and that if a Panel member wanted administrator rights, they needed to send an email to Darren
  • Dana made the suggestion that we should limit administrator rights to one or two people to avoid duplication and errors.

II.  Possible Incentive Bonus: Due to the sensitivity and nature of this topic and on the advice of our legal counsel, the following information is as detailed as allowable at this time. Darren provided updated information on a possible incentive bonus detailing the process that CU used  to initiate their bonus plan and also mentioned that Western had initiated a longevity bonus. He also provided information on what FLC is looking at and the process the College needs to go through to get an incentive bonus approved. Details were provided on the legal aspects of a bonus plan and Darren stressed that while the College would certainly like to initiate a bonus, research and planning is still ongoing and a bonus is not approved at this time.

III. Classified Panel updates: Trish asked the Panel if they would like to make the Panel a permanent entity and it was unanimous that the Panel would like to continue.Trish then asked the Panel to come up with ideas on what criteria they would like to see for someone to become a Panel member, how they would like to address initiating officers, would they like to open the Panel meetings to visitors and if so, what rules would be set into place for visitors? Trish asked the Panel to bring their ideas to the next meeting.

IV. Feedback Panel members have received from Classified Staff: Dawn asked if the College would consider setting up Question & Answer meetings every month for employees to get updated information from the College. Darren asked if design of such a forum would be like a town hall type meeting where all employees could attend.Dawn stated that employees wanted the meeting to be more specific to Classified Staff and Exempt Staff. Darren mentioned that it might be valuable for interested Faculty, since many are not aware of the issues facing Classified and Exempt staff. Darren agreed to look into the possibility of such a meeting. Note: Having faculty at those meetings could be helpful towards raising awareness across campus.

V. Information from Human Resources to Classified Staff: Trish wanted to let everyone know about the new Work Injury section on the HR home page that gave information about work injuries and the two designated workman’s compensation providers that the College uses. She also stressed the importance of how employees shoud report “administrative leave”.

Administrative Leave can only be designated by the appointing authority, Steve Schwartz. If an employee is receiving training, or attending a business function that is related to the College, the employee reports that on their timesheet as regular time, not administrative leave. The employee still must have their supervisor’s approval to attend a college event or training.

VI. The next official Panel meeting was set for January 5, 2011 at 2:00 p.m.

The meeting was adjourned at 11:24.

The Panel encourages all Classified employees to feel free to contact Panel members for additional information or leave questions and/or suggestions on this blog site.

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